Pick a Day Calendar Fundraiser: A Comprehensive Guide to Success

Pick a day calendar fundraisers are a unique and engaging way to raise funds for your organization. By selling calendars that allow purchasers to choose the day they want to support, you can generate revenue while also building community excitement and involvement.

In this comprehensive guide, we will explore the key elements of a successful pick a day calendar fundraiser, including calendar design, day selection process, pricing and incentives, promotion and marketing, logistics and operations, technology integration, and evaluation and impact.

Calendar Design: Pick A Day Calendar Fundraiser

Pick a Day Calendar Fundraiser: A Comprehensive Guide to Success

Creating a visually appealing calendar is crucial for the success of a pick-a-day fundraiser. The design should align with the fundraiser’s theme or target audience to capture their attention and encourage participation.

Successful calendar designs often incorporate high-quality images, eye-catching fonts, and a clear layout. They also consider the target audience’s preferences, such as using vibrant colors for children or elegant designs for corporate events.

Creative Ideas

  • Use vibrant colors and bold typography to create a sense of excitement and urgency.
  • Incorporate images that represent the fundraiser’s theme or target audience, such as photos of children for a school fundraiser or local landmarks for a community event.
  • Consider using a unique shape or size for the calendar to make it stand out from others.
  • Add interactive elements, such as scratch-off panels or stickers, to enhance the user experience.
  • Personalize the calendar with the names or photos of participants to foster a sense of community.

Examples of Successful Designs

Past pick-a-day fundraisers have featured a variety of successful calendar designs. For example, the “Pawsitive Change” fundraiser for a local animal shelter used a calendar with adorable photos of adoptable pets, while the “Art for Hope” fundraiser for a children’s hospital featured vibrant artwork created by young patients.

Day Selection Process

Pick a day calendar fundraiser

The day selection process for a pick-a-day calendar fundraiser involves determining the methods by which participants can choose their desired dates. Various approaches can be employed, each with its own advantages and disadvantages.

Random Draws, Pick a day calendar fundraiser

Random draws involve selecting dates through a lottery-style system. Participants submit their desired dates, and a random draw is conducted to determine the winners. This method ensures fairness and impartiality, as all participants have an equal chance of selecting their preferred days.


  • Fair and impartial
  • Prevents conflicts and disputes


  • May not guarantee that all participants get their preferred dates
  • Can be time-consuming to organize

First-Come, First-Served

The first-come, first-served approach allows participants to select their desired dates on a “first-come, first-served” basis. This method is simple and straightforward, but it can lead to conflicts if multiple participants want the same date.


  • Simple and easy to implement
  • Allows participants to choose their preferred dates directly


  • Can lead to conflicts and disputes
  • May not be fair to participants who are unable to access the selection process promptly

Tiered Pricing

Tiered pricing involves setting different prices for different dates. For example, popular dates may be priced higher than less popular dates. This method allows the fundraiser to maximize revenue by charging a premium for desirable dates.


  • Can increase revenue by charging a premium for desirable dates
  • Provides participants with a range of options to choose from


  • Can be perceived as unfair if popular dates are significantly more expensive
  • May discourage participation from individuals who cannot afford the higher prices

Pricing and Incentives

Establishing ticket prices for a pick-a-day calendar fundraiser requires careful consideration of fundraising goals and market demand. Implementing incentives and rewards can further motivate ticket purchases.

Setting Ticket Prices

  • Research comparable fundraisers to gauge market demand and ticket price ranges.
  • Consider the cost of producing and distributing the calendars, including printing, materials, and shipping.
  • Set prices that are competitive while ensuring a reasonable profit margin.
  • Offer tiered pricing options, such as early bird discounts for early purchases or bundle deals for multiple tickets.

Offering Incentives and Rewards

  • Provide incentives for early ticket purchases, such as discounted rates or limited-edition items.
  • Offer additional prizes for high-volume purchases, encouraging supporters to buy multiple tickets.
  • Partner with local businesses to offer exclusive discounts or gift cards to ticket holders.
  • Create a sense of urgency by setting a deadline for early bird discounts or prize drawings.

Promotion and Marketing

Effective marketing and promotion are crucial for the success of a pick-a-day calendar fundraiser. Here are some effective channels and strategies:

Online Channels

Pick a day calendar fundraisers provide a simple and effective way to raise funds. The calendars can be customized with a variety of designs and themes, including circle calendar . Circle calendars are particularly popular for this type of fundraiser, as they allow for a large number of days to be featured on a single page.

This makes it easy for participants to select a day to support and donate accordingly. Pick a day calendar fundraisers are a great way to engage the community and raise funds for a worthy cause.

  • Social Media:Utilize social media platforms like Facebook, Instagram, and Twitter to reach a wider audience. Create engaging content, share updates, and run targeted ads to promote the event.
  • Email Marketing:Build an email list of potential supporters and send regular updates, reminders, and special offers to generate excitement and drive sales.
  • Online Advertising:Consider using online advertising platforms like Google AdWords or Facebook Ads to reach specific demographics and interests.

Offline Channels

  • Community Events:Participate in local events, such as festivals or farmers’ markets, to connect with the community and promote the fundraiser.
  • Local Media:Reach out to local newspapers, radio stations, and TV channels to secure coverage and generate awareness about the event.
  • Posters and Flyers:Distribute posters and flyers in high-traffic areas, such as schools, libraries, and community centers.

Strategies for Building Excitement and Buzz

  • Create a Sense of Urgency:Emphasize the limited availability of calendars and set a clear deadline to create a sense of urgency and encourage prompt action.
  • Offer Incentives:Provide incentives for early purchases, bulk orders, or referrals to encourage participation and generate buzz.
  • Engage with Supporters:Respond to inquiries, thank supporters for their contributions, and share updates to foster a sense of community and appreciation.

Logistics and Operations

Pick a day calendar fundraiser

Managing the logistics of a pick-a-day calendar fundraiser is crucial to ensure smooth operations. This involves tasks such as day selection, prize distribution, and providing excellent customer service.

A well-defined timeline or checklist helps streamline the process and avoid potential hiccups. Establishing clear procedures for each step of the fundraiser enhances efficiency and minimizes confusion.

Day Selection

Day selection is a critical aspect of the fundraiser, as it determines the number of days available for sale and the potential revenue generated. Considerations include the number of days in the calendar, the start and end dates, and any special dates or holidays that may impact sales.

  • Determine the optimal number of days to include in the calendar, considering the target audience and the timeframe for the fundraiser.
  • Establish a clear start and end date for the fundraiser to create a sense of urgency and encourage participation.
  • Consider incorporating special dates or holidays into the calendar to enhance appeal and increase sales.

Prize Distribution

Distributing prizes to winning participants is a crucial aspect of the fundraiser. Clear procedures ensure fair and timely prize allocation.

  • Establish a transparent system for prize selection and distribution, ensuring fairness and minimizing disputes.
  • Set up a process for verifying winning days and contacting the corresponding participants promptly.
  • Consider providing a range of prizes to accommodate different preferences and increase excitement.

Customer Service

Providing excellent customer service is essential for building trust and maintaining positive relationships with participants. A dedicated team or point of contact should be established to address inquiries and resolve any issues efficiently.

  • Establish clear communication channels, such as a hotline or email address, for participants to contact the organizers.
  • Train customer service representatives to handle inquiries promptly and courteously, providing accurate information and support.
  • Monitor customer feedback to identify areas for improvement and enhance the overall experience.

Conclusive Thoughts

By following the tips and advice Artikeld in this guide, you can create a pick a day calendar fundraiser that is both successful and memorable. So what are you waiting for? Get started today and see how you can make a difference with this fun and rewarding fundraising method.


What are the benefits of a pick a day calendar fundraiser?

Pick a day calendar fundraisers offer a number of benefits, including:

  • Increased fundraising potential
  • Enhanced community involvement
  • Increased brand awareness
  • Fun and engaging way to raise funds

How do I choose a theme for my pick a day calendar fundraiser?

When choosing a theme for your pick a day calendar fundraiser, it is important to consider your target audience and the overall goals of your fundraiser. Some popular themes include:

  • Local landmarks
  • Historical events
  • Seasonal themes
  • Pop culture references

How do I promote my pick a day calendar fundraiser?

There are a number of ways to promote your pick a day calendar fundraiser, including:

  • Social media
  • Email marketing
  • Local advertising
  • Community events